Center Manager - Psychedelic Therapies and Research

California Institute of Integral Studies (CIIS) is an internationally-recognized leader in integral education. CIIS has an enrollment of more than 1,500 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine (ACTCM). In addition, CIIS hosts a vibrant art exhibition program through The Arts at CIIS and offers a dynamic array of events through its Public Programs division, including workshops, lectures, and certificate programs. The University provides affordable mental health and acupuncture services to the San Francisco Bay Area through its 10 award-winning clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).

Job Description

This full-time staff position is at the CIIS Center for Psychedelic Therapies and Research (CPTR). The Center is in an expansion and growth phase from housing a certificate training program for medical and mental health professionals, to currently: the creation of a mental health clinic, a research study implementation, and a classroom on the east coast. The Center Manager is a staff person who manages and oversees specific administrative aspects of the activities of CPTR, with a focus on hands-on database management and new initiatives. This staff member serves as a key member of the CPTR team and is responsible for administering and coordinating all timelines and activities of the Center. The Center Manager works with the Director and Associate Director to implement the administrative needs of the Center and special projects throughout the year.

This staff person will be integral to the coordination of three new initiatives for the Center: an expanded access clinic (in coordination with MAPS and funders), a 200 person research study (in coordination with the FDA and regulatory bodies), and an east coast teaching platform for the 2020 class.

The CPTR Center Manager has a multidimensional role, including project management with Asana, marketing (including social media in conjunction with the Communications office), managing the activities of the visiting faculty, tracking all aspects of data on student through-put in the program, managing the paperwork for the creation the new mental health clinic, assisting in and implementing the infrastructure of a research study on MDMA and psilocybin, and developing the east coast platform for training classes. Duties include administrative support of other new initiatives such as webinars and a symposium. Duties include team building with senior staff in clinical academic departments, CIIS clinics in the bay area, county mental health offices, and research organizations in California. For particular projects, the Center Manager might supervise Administrative Associate in the future, who in turn supervises work-study students to help with various administrative duties.

Administrative

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage data systems and database for trainee, alumni, teacher, mentor, and donor information
• Coordinates class weekends, cohort workshops, and other events including venue, technology, vendors, refreshments, paperwork, communications, etc.
• Able to proactively anticipate and plan for seasonal activities within the multifaceted activities of the Center
• Must be willing to work some nights and weekends
• Liaisons with county mental health offices, the FDA, research design consultants, east coast instructional personnel and CIIS staff people
• Maintains project management systems to improve administrative efficiency and effectiveness: must have experience with software such as Asana.
• Key responsibility is project management of timelines
• Reports to Director and Associate Director weekly about efficiency and status of all functions of the Center.
• Responsible for coordination of new clinic, the research study, and east coast classroom logistics.
• Develops the systems for the clinic and research study to adhere to compliance guidelines
• Coordinates with the Communications office staff on innovations and growth of the Center regarding the clinic, the research and certificate training program on the east coast
• Serves as main Center contact for collaborators, researchers, alumni, and students by email, phone, and in person
• Assists the Center Director and Associate Director in the creation of a CPTR Clinical and Research Handbook
• Will supervise RAs, and student workers working on project management initiatives: mental health clinic and research study.
• Trains any new Center staff members and is available to answer questions as necessary.
• Once fully trained, might be asked to supervise the Administrative Associate.

Communications

• In collaboration with CIIS Communications department and consultants, maintain Center website and social media presence
• Create and implement email and social media promotion plans for events
• Maintain and update MailChimp email lists
• Create and disseminate monthly newsletter

Curricular

• In collaboration with Center Director, coordinate presentations and classes, including room, student worker, and AV scheduling
• Maintain Canvas online course space
• In collaboration with the Center Director and Director of Institutional Effectiveness, analyze student, lecturer, and programmatic evaluations
• Prepare contracts for lecturers and obtain and AV and other needs
• Make transportation, travel, and lodging arrangements for lecturers as necessary
• Assist in the coordination of opening reception and graduation ceremony
• Identifies videographers, live-stream software and audio-video consultants who can assist the east coast initiative.
• Manages invoicing, coordination and all levels of communication with these new collaborators.
• Develop marketing strategy for region by incorporating appropriate mix of print media, direct mail, community events, and other channels as needed.

Other

• Assist in the coordination of public events
• Supervise student workers and contractors
• Assist in the coordination of donor cultivation events and initiatives
• Work closely and build collegial relationships with Public Programs & Performances, Communications, Library, and Development staff
• Interact frequently with researchers and staff from Johns Hopkins, NYU, UCLA, University of Wisconsin, and MAPS (Multidisciplinary Association for Psychedelic Studies)
• Perform other duties as assigned

Requirements

• BA required. Master's degree preferred, optimally in business, psychology, or medicine
• Experience in administrative aspects of clinical research, instructional design, and/or clinic coordination
• Accounting / Financial experience and/or small business management is preferred
• Demonstrated experience with database management
• Strong analytical and reasoning skills
• Unusual attention to detail
• Demonstrated office management skills and expert at all levels of use in: project management software, Mailchimp, Google Drive (GSheets, GDocs, Forms), Office suite, Excel, PDF software, Asana, evaluation and outcome software, and research study project management software
• Demonstrated experience with project management of multiple member teams with complex activities
• Excellent problem-solving skills with a focus on creating solutions
• Ability to research information and analyze data to arrive at valid conclusions, recommendations, and plans of action
• Experience analyzing and interpreting complex agency policies and guidelines, protocol and research reports is a plus.
• Ability to multitask effectively and work in a fast paced environment, without compromising quality of work.
• Creative and mature with a "can do", proactive attitude and continuously "scan" the environment, identifying and taking advantage of opportunities for improvement.
• Ability to design and maintain an efficient filing, database management, and record keeping system is required.
• Excellent oral and written communication; excellent computer skills.
• Minimum eight years of mid-management experience in business, medical or academic settings.
• Desirable Qualities: The ideal candidate will be flexible, good-nature, have a sense of humor, as well as understands the medical clinic, medical research, and graduate academic environments.

Additional Information

WORKING HOURS

Hours are open to discussion.

Salary And Benefits

Salary commensurate with skills and experience.

NOTES TO CANDIDATE

Working Conditions -- Duties are primarily performed in a clinic environment; must be available to attend Director and Program Committee meetings, community meetings and retreats
Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
Relocation Assistance -- This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).