Executive Assistant

ATAI is a Berlin, New York, and London based biotech company builder leveraging a decentralized, data-driven platform model with the aim of ultimately healing mental health disorders. We are dedicated to bringing innovation to mental healthcare, a field that has seen little progress since the development of selective serotonin reuptake inhibitors (SSRIs) and serotonin-norepinephrine reuptake inhibitors (SNRIs) in the 1980s and 1990s, respectively. 

Our portfolio companies are developing innovative solutions in mental healthcare, including COMPASS Pathways (psilocybin for treatment-resistant depression), DemeRx (ibogaine for opioid use disorder), and EntheogeniX (leveraging AI and computational biophysics to develop the next generation of psychedelics).  

In this high-impact position as Executive Assistant, you have the backing of three people of our C-Level and Management Team in America by scheduling their meetings and managing their agenda each day efficiently and customized to their needs. Lead by our Chief of Staff in the UK and in collaboration with the second Executive Assistant for the C-Level in Europe, you ensure the global alignment of meetings.

Location: New York or remotely in the Eastern Time Zone

Position: Full-time

Opportunity:

• A fast-paced environment where you’ll work on a wide range of topics 
• Be a major contributor to the success of a well-positioned, well-financed, rapidly growing biotech company 
• Become part of creating a radically new and impactful paradigm shift in drug development and patient care 
• An open, results-driven, and meritocratic start-up culture 
• To work from where you want when you want, and with the device and equipment you choose 
• The opportunity to participate in the company's success via a share option plan

Responsibilities:

• Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
• Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations
• Manage travel arrangements and detailed travel itineraries, as soon as travel picks up again
• Collect and prepare information for meetings with internal team members and outside parties
• Document and summarize meeting minutes
• Produce reports and presentations
• Maintain the current filing and database system, and look for ways to improve current systems
• Support and Manage employee appreciation initiatives
• Setup and manage new and existing offices and maintain an office setup that optimizes workflow

Qualifications

• Bachelor’s degree preferred, but not required
• 5-7 years’ experience as an executive assistant
• High interest in Biotech, the drug development business, and Venture Capital
• Highly resourceful and able to handle complex and competing schedules of Executives
• Exceptional communication skills
• Ability to handle a high volume of work with a sense of urgency without letting quality slip
• High sense of empathy with an outstanding ability to work multi-culturally

Join us to improve the lives of millions suffering from a real unmet medical need - Apply today via the "Apply for this Job" - button on the top right. Please note that we can only accept applications from people that have a valid US work permit.