Executive Communications and Operations Coordinator

Employer: Psychedelic Science Funders Collaborative
Date Posted: Nov 18, 2021
Employment: Full Time
Focus / Industry:
San Francisco, California, USA
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About PSFC:

Psychedelic Science Funders Collaborative (PSFC), a 501(c)(3) nonprofit, is a funding collaborative created to support the exceptional scientists and organizations working on psychedelic clinical trials and to ensure psychedelic treatments reach all who can benefit. Emerging research indicates that psychedelics have the potential to be a breakthrough in treating PTSD, depression, addiction, and other conditions. PSFC was born in 2017 out of a realization that psychedelic medicine has the potential to make an enormous impact and has an achievable path to regulatory approval, but has been systemically underfunded. Since PSFC’s founding, we have grown into a community of many of the leading funders of psychedelic medicine supporting organizations at the cutting edge of psychedelic research with funding and expert support.

PSFC has funded several organizations at the forefront of the psychedelic field, and in 2020, we completed a $30 million fundraising campaign in partnership with the Multidisciplinary Association for Psychedelic Studies (MAPS) to support the completion of phase 3 clinical trials of MDMA-assisted psychotherapy. PSFC’s current areas of focus include supporting broad and equitable access to high-quality MDMA-assisted psychotherapy post-FDA approval, and supporting the implementation of Oregon’s Measure 109, which authorizes psilocybin therapy in the state, to ensure the program also provides broad and equitable access to high-quality care.


Position Overview and Responsibilities:

PSFC is a small but complex organization, requiring the organization’s leadership to maintain and manage a large number of relationships and operational priorities, both internally and externally. The person in this position will be in charge of supporting the Executive Director across a wide range of activities, including managing his time, drafting correspondence, and preparing for and following up on meetings. In addition, in the Operations Coordinator role, this person will be working with the Deputy Director on a range of operational projects and duties related to grantmaking, team workflow, finance, and hiring, among others. 

Specific responsibilities will include:

  • Field the Executive Director’s incoming email correspondence related to PSFC, draft responses, and manage follow-up to ensure that critical relationships are well-tended and handled with sensitivity

  • Supporting the Executive Director on external communications by drafting materials such as memos, reports, and presentation decks

  • Working with the Executive Director’s executive assistant to manage his calendar strategically

  • Preparing the Executive Director for meetings and tracking action items for follow-up

  • Monitoring and managing information flow to ensure effective use of the Executive Director’s time

  • Providing administrative support for the Executive Director as needed

  • Assisting the Deputy Director in coordinating team workflow and overseeing team task management and accountability

  • Supporting the Deputy Director in implementing a range of projects including logistics of hiring and onboarding staff, coordinating grant agreements, and maintaining knowledge management systems

  • Interfacing with external support providers (accountant, HR support, etc.) on behalf of the Deputy Director



  • 3-5+ years experience in a role with similar responsibilities

  • Excellent, adaptable, and error-free writing skills

  • Ability to translate complex or high-concept ideas into concrete action plans; comfortable with ambiguity

  • Strong project management skills, with the capacity to manage and prioritize multiple projects both directly and for the executives you support

  • Comfortable playing both administrative and strategic roles and transitioning between the two

  • Extremely high level of attention to detail in all work product

  • Ability to work effectively in fast-paced environments

  • Sensitivity, discretion, and decorum around key external relationships

  • Proactive and self-starting, but comfortable as a behind-the-scenes problem solver

  • Proficiency with common office and collaboration software (Google Suite, Microsoft Office, and Asana) and ability to quickly learn new platforms. Familiarity with Salesforce a plus.

  • Proficiency with PowerPoint, Google Slides, and/or Canva strongly preferred; basic graphic design capabilities a plus

  • Passion for PSFC’s mission and goals and for advancing psychedelic healing


Details and Application Instructions:

This will be a full-time staff position. Remote candidates will be considered, but there is a preference for the position to be based in the San Francisco Bay area. To apply, please email a resume and cover letter to apply@psfc.co. 


PSFC is an equal opportunity organization and is committed to creating an inclusive environment for all employees free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military and veteran status, arrest or conviction record, and any other basis prohibited by law.

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Last updated: Nov 18, 2023