Apply Directly here: https://ciis.interviewexchange.com/jobofferdetails.jsp?JOBID=166249&CNTRNO=19&TSTMP=0
POSITION SUMMARY
This 0.5 FTE staff position is at the CIIS Center for Psychedelic Therapies and Research (CPTR). The Center is in an expansion and growth phase from housing a certificate training program for medical and mental health professionals with classrooms in two locations and online to: licensing curricular materials, the creation of a mental health clinic, and a research study implementation. The Project Specialist is a staff person who implements administrative aspects of the activities of the CPTR certificate program, with a focus on project execution and office management. The Project Specialist works with the Center Manager, who also reports to the Associate Director, to execute the administrative needs of the Center and special projects throughout the year.
The Project Specialist is responsible for ongoing administrative tasks and special projects in support of the Certificate in Psychedelic-Assisted Therapies and Research program as well as other Center initiatives. As the primary office administrator, the Project Specialist works closely with Center staff, coordinating and managing critical department functions such as supplies for the office and classes, invoices from contractors, and meetings for the program. The work hours are generally Monday to Friday, plus certificate training weekends in 2 locations, and evening classes and events. There may be some options for working remotely on an ongoing basis and will involve occasional in-person weekend and evening class or event support.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provides clerical support for the Center, including composing correspondence, typing, copying, filing, check requests, and maintaining office supplies.
- Under the guidance of the Center Manager, trains and supervises student workers, weekend assistants, and temporary workers in the CPTR office.
- Assists as needed in coordinating class weekends, cohort workshops, opening reception, completion ceremony, and other events including venue, technology, vendors, refreshments, paperwork, communications, etc.
- Must be willing to work some nights and weekends.
- Liaises with Boston and a third location staff person and provides coordination support.
- Speaks with and writes to current and prospective students; responds to inquiries.
- Assists in coordination of new clinic, the research study, and other special projects.
- Manage invoicing, coordination, and all levels of communication with Center collaborators
- Organizes program events and special projects.
- Performs additional duties as requested related to multiple projects.
Requirements:
MINIMUM QUALIFICATIONS
- Minimum of four years of administrative experience and a BA degree
- Strong and meticulous attention to detail
- Excellent skills in written communication (writing, editing, correspondence)
- Excellent oral communication skills; ability to interact with students, faculty, staff, and the outside community with diplomacy, patience, and sound judgment
- Ability to work both independently (and take initiative) and collaboratively (as part of a collegial team)
- Fully proficiency in Microsoft Office, Google Suite, Dropbox, ClickUp, and strong familiarity with typical office management software programs.
- Demonstrated experience with advocacy and skills related to diversity and equity
- Understanding of the graduate academic environment, required professional demeanor, and confidentiality issues
- Strong organizational skills - to maintain an efficient office and transparent office procedures
- Office management skills, high level computer skills, and expert word processing skills
- Capacity to conduct a variety of tasks (multi-task) in a composed and professional manner
ENVIRONMENTAL DEMANDS
Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.
Additional Information:
WAGES AND BENEFITS
Salary Range: (0.5 FTE) - $34,000 - $40,000
NOTES TO CANDIDATE
- Working Conditions - Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.
- Background Check - Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
- Visa Sponsorship - Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
- Relocation Assistance - This position is not eligible for relocation assistance.